2017 Forum Registration

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The Forum will be hosted by University of Porto

Forum Registration is now closed

The website registration form should also be used to register for your accompanying person (AP).

The EAIR Secretariat Amsterdam will send you a confirmation; an invoice being your Forum participation. Please arrange the payment within two weeks after the invoice date. The invoice amount must be paid in Euro €. Please contact the EAIR Secretariat Amsterdam in case of doubt.

Your name will be added to an electronic list of participants on the Forum website. At the Forum venue, you (and your AP) will be given the Forum badge(s), Forum Final Programme and materials. Please visibly wear your Forum badge at all time during all Forum academic sessions and social events.

Forum Fees

The Forum is open to all EAIR members and non-members. The Forum Speakers will be required to pay for the Forum registration fees to participate in the Forum.

We like to highlight that as an EAIR member you will get a reduction fee of Euro € 200 of the non- member Forum fee Euro € 710.

The EAIR memberships’ categories can be found on http://www.eairweb.org/join/categories/

In addition, if you have more than five (5) registrations from your institute, you may qualify for an EAIR Corporate membership. The 5th person gets a membership fee waiver of Euro € 165. You will be given one invoice of the total amount of a corporate registration. Please contact the EAIR Secretariat if you have any questions.

There is an administration fee of EURO 14 per registration.

The early bird registration is till 1 JULY 2017 (23:59 hrs. CEST). After this date it’s the late registration; and an additional fee of EURO € 55 will be charged to the Forum registration fees.

Non-member – EURO € 710

If you have already paid for your 2017 membership fees, the forum fees are:

• Full member – EURO 510

• Emeritus – EURO 340

• HE Student – EURO 255

• Speaker (*age 35 and under) – EURO 255 (ONLY one author per proposal)
*please send a copy document to certify your age to eair@eairweb.org

You may register the Forum at a reduced fee as a 2017 EAIR member:

– If you have already received the 2017 membership invoice but have not paid it, you may select the below forum fees (this new invoice will replace your 2017 membership invoice). Any doubt please contact eair@eairweb.org.

– If you have not yet enrolled as a 2017 EAIR membership:

• Full Member – EURO 675

• Emeritus – EURO 450

• **HE Student – EURO 337.50

• Speaker (*not a student and aged 35 and under) – EURO 420 (ONLY one author per proposal)
*please send a copy document to certify your age to eair@eairweb.org

• Speaker (a **student) – EURO 337.50
**please send a valid copy document of your study programme to eair@eairweb.org

All Forum fees include: Welcome reception, Social dinner, Farewell lunch and all other daily lunches and coffee/tea breaks at all parallel sessions. The first time Forum attendees are invited to a separate Welcome Newcomers Reception.

Social Events

The Forum Opening Ceremony, Welcome reception and Newcomers Reception will take place on Sunday 3 September 2017 and starts at 18:00 hrs.

The Forum Social Dinner will take place on Tuesday 5 September 2017 and starts at 19:30 hrs. till 22:30 hrs.

Accompanying Person (AP)

Welcome reception is included in the Forum fee of the main registration fee.
Social dinner is EURO € 60
Farewell lunch EURO € 20

Distinguished Participant

This category is by invitation only from the EAIR EC and Forum PC. Please contact EAIR Secretariat if you wish to have more information.

Cancellation Terms – Forum Registration

All EAIR Annual Forum cancellations and Forum fee refund requests must be made in writing to the EAIR Secretariat by email eair@eairweb.org with following conditions:
Full refunds – 30 days’ notice or more
Requests to receive a full refund of Forum fee must reach eair@eairweb.org 30 days or more prior to the first day of the Forum.
50% refunds – 15 to 29 days’ notice
Requests for refunds that reach the EAIR Secretariat 15-29 days prior to the first day of the Forum will be eligible for a 50% refund.
No refunds – 14 days’ notice or less
Requests for refunds 14 days or less prior to the first day of the Forum will not be eligible for a refund.

Author/Speaker refunds
Authors who have their papers accepted in the Forum programme must register at least 60 days prior to the first day of the Forum. Otherwise their papers will be taken out of the Forum programme. They are not eligible for a refund if their request is not received at least 15 days prior to the first day of the Forum.

Visa letters and refunds
Visa letters/invitations cannot be produced until the full payment for the registration fee has been received in the EAIR Secretariat’s bank account only. In the event that a visa cannot be obtained, a refund may be given. A written notification must be provided to the EAIR Secretariat by post, hand delivery or by email with a copy of the relevant Embassy/Consulate Office communication 15 days or more prior to the first day of the Forum.

EAIR will issue visa invitation letters to participants from countries requiring a visa to enter Portugal, but only upon full payment of the conference registration fee. Please note that the visa application procedure can take up to three months and that EAIR does not give any further support to the visa application process. Obtaining a visa remains the sole responsibility of the participant. Regular cancellation deadlines apply, regardless of whether your visa was granted or not.

Substitution Policy
Registrants may send a substitute participant in lieu of requesting a refund. A notification must be sent to the EAIR Secretariat by email with the details of the replacement at least 15 days prior to the first day of the Forum.

Emergency illness/death of registrant or immediate family member
Refunds may be granted if an attendee is unable to attend the Forum due to health reasons. In this case a letter will be required from a medical practitioner/specialist or the head of the department giving the reason for the absence. If the death of a family member or other extraordinary circumstances occur, evidence must be provided at the discretion of the organizing committee. In the first instance, an email should be sent to the eair@eairweb.org giving details of the event.

The EAIR Secretariat will refund Forum fees no later than one month after the Forum has concluded. The refund will be made by bank transfer only. There is an administration fee of EURO 50. Kindly note that the membership fee is not refundable.