Forum Registration

Competition, Collaboration & Complementarity in Higher Education

The Forum will be hosted by the Central European University in Budapest, Hungary

The Forum is open to all EAIR members and non-members. The Forum Speakers will be required to pay for the Forum registration fees to participate in the Forum.

We like to highlight that as an EAIR member you will receive a reduction of Euro € 200 on the non-member early bird Forum fee of Euro € 710.

The early bird registration ends on 1 JULY 2018 (23:59 hrs. CEST). After this date it’s the regular registration; and an additional fee of EURO € 55 will be charged to the early bird Forum registration fees.

EARLY BIRD FORUM REGISTRATION FEES

• Non-member – EURO € 710

If you have paid your 2018 membership fee, the early bird forum fees are:
Full member – EURO 510
• Emeritus member – EURO 340
• HE Student member – EURO 255
• Speaker (no student and aged 35 & younger at time of the Forum) – EURO 255 (ONLY for one author per proposal)

If you have not yet enrolled as a 2018 EAIR member or if you have received your 2018 membership invoice earlier this year but did not pay it, you can register for the Forum and become a 2018 EAIR member now and still receive a reduced registration fee. In case of doubt please contact the EAIR secretariat.

If you want to become a 2018 EAIR member now, the early bird forum fees are:
Full member – EURO 675
• Emeritus member – EURO 450
• HE Student member ** – EURO 337.50
**send a valid copy document of your study programme to eair@eairweb.org
Speaker (*no student and aged 35 & younger at time of the Forum) – EURO 420 (ONLY for one author per proposal)
*send a copy document to certify your age to eair@eairweb.org
Speaker (a **student) – EURO 337.50
**send a valid copy document of your study programme to eair@eairweb.org

All Forum fees include: Welcome reception, Social dinner, Farewell lunch and all other daily lunches and coffee/tea breaks at all parallel sessions.

The EAIR memberships’ categories can be found on http://www.eairweb.org/join/categories/

In addition, if you have more than five (5) registrations from your institute, you may qualify for an EAIR Corporate membership. The 5th person gets a membership fee waiver of Euro € 165. You will be given one invoice of the total amount of a corporate registration. Please contact the EAIR Secretariat if you have any questions.

There is an administration fee of EURO 14 per registration.

The website registration form should also be used to register for your accompanying person (AP).

The EAIR Secretariat Amsterdam will send you a confirmation; an invoice being your Forum participation. Please arrange the payment within two weeks after the invoice date. The invoice amount must be paid in Euro €. Please contact the EAIR Secretariat Amsterdam in case of doubt.

Social Events

The Forum Opening Ceremony and Welcome Reception will take place on Sunday 26 August 2018.

The Forum Social Dinner will take place on Monday 27 August 2018.

Accompanying Person (AP)

Welcome reception is included in the Forum fee of the main registration fee.
Social dinner is EURO € 60
Farewell lunch EURO € 20

Distinguished Participant

This category is by invitation only from the EAIR EC and Forum PC. Please contact the EAIR Secretariat if you wish to have more information.

Cancellation Terms – Forum Registration

All EAIR Annual Forum cancellations and Forum fee refund requests must be made in writing to the EAIR Secretariat by email eair@eairweb.org with following conditions:
Full refunds – 30 days’ notice or more
Requests to receive a full refund of Forum fee must reach eair@eairweb.org 30 days or more prior to the first day of the Forum.
50% refunds – 15 to 29 days’ notice
Requests for refunds that reach the EAIR Secretariat 15-29 days prior to the first day of the Forum will be eligible for a 50% refund.
No refunds – 14 days’ notice or less
Requests for refunds 14 days or less prior to the first day of the Forum will not be eligible for a refund.

Author/Speaker refunds
Authors who have their papers accepted in the Forum programme must register at least 60 days prior to the first day of the Forum. Otherwise their papers will be taken out of the Forum programme. They are not eligible for a refund if their request is not received at least 15 days prior to the first day of the Forum.

Visa letters and refunds
Visa letters/invitations cannot be produced until the full payment for the registration fee has been received in the EAIR Secretariat’s bank account only. In the event that a visa cannot be obtained, a refund may be given. A written notification must be provided to the EAIR Secretariat by post, hand delivery or by email with a copy of the relevant Embassy/Consulate Office communication 15 days or more prior to the first day of the Forum.

EAIR will issue visa invitation letters to participants from countries requiring a visa to enter the country of the Forum venue, but only upon full payment of the conference registration fee. Please note that the visa application procedure can take up to three months and that EAIR does not give any further support to the visa application process. Obtaining a visa remains the sole responsibility of the participant. Regular cancellation deadlines apply, regardless of whether your visa was granted or not.

Substitution Policy
Registrants may send a substitute participant in lieu of requesting a refund. A notification must be sent to the EAIR Secretariat by email with the details of the replacement at least 15 days prior to the first day of the Forum.

Emergency illness/death of registrant or immediate family member
Refunds may be granted if an attendee is unable to attend the Forum due to health reasons. In this case a letter will be required from a medical practitioner/specialist or the head of the department giving the reason for the absence. If the death of a family member or other extraordinary circumstances occur, evidence must be provided at the discretion of the organizing committee. In the first instance, an email should be sent to the eair@eairweb.org giving details of the event.

The EAIR Secretariat will refund Forum fees no later than one month after the Forum has concluded. The refund will be made by bank transfer only. There is an administration fee of EURO 50. Kindly note that the membership fee is not refundable.